Privacy and security are guaranteed with the intranets administration tools. Giving control to workers in this way helps boost employee engagement. An inspiring visual design has an immediate impact. The intranet example forum below is particularly useful for companies with geographically spread workforces or large numbers of remote workers. Embedding Google Docs or Microsoft Office 365 cloud files directly in your intranet provides a powerful solution to several business problems. Its a balancing act between providing sufficient detail to return meaningful search results and keeping it short enough for scan reading. 2 The personalised intranet homepage. Fast forward 20 years and youve got a digital-, collaboration- and interaction-oriented workplace. When a company sends an organizational announcement, management has determined that it's a message that everyone in the organization should know about. During that time, they have always been dedicated to . Post on Social Media. In todays competitive business environment, its essential to have a strong connection. Rather than stock images, people especially enjoy seeing real people, so this photo ticks all the boxes. Anyone who has developed a Company Intranets: Revolutionize Your Business In 2023, Internal Website: Uses, Features And Setup, Intranet Development: Making Life Easier For An Intranet Developer. Click the "+" sign, then choose List. Keep it simple. Can be used with mobile devices: The most effective intranet solutions take information that exists on the intranet and deliver it directly into employees hands on their mobile devices. Let's say you're introducing a new intranet to reduce reliance on email, paper notices and IMs for several types of the content in your company. While knowledge sharing, training, and onboarding can all be enhanced with video. Intranet information architecture (IA) is critical to success. Highlighted in this example are just a few of the wide range of choices available. And advanced search functions such as. Conversations are automatically stored, and a powerful search makes it easy to locate that vital piece of information when you need to. For dispersed offices or a hybrid workplace, an intranet launch campaign is the perfect opportunity to bring people together. Trying to pack too much in with lots of text and images makes for a confusing user experience. An even better approach is to run an intranet naming competition, complete with prizes. Teams are free to manage their own pages. Results that add up where it matters most: your bottom line. The best way to retain great employees is to ask them what they like about their jobs and what the company can do to improve their work environment. 1. The healthcare industry is infamous for high turnover rates, reaching 16.29% in Q3 2022. Use the in-built graphics and layout or adapt the template and upload your own images. And you can easily turn notifications on and off. Have a countdown for "something big" happening on launch day, but don't tell them what it is. They can connect with their colleagues on a formal, and perhaps more importantly, informal basis. Either way, theres a lot at stake. Its a central hub designed to make it easier for employees to access all they need to get the job done. Older generations, however, tend to navigate through the pages to find the information they are looking for. Organizational charts and contact databases: These are very helpful, especially for communication across departments. Organizations relay these kinds of announcements in a variety of formats . It's free to sign up and bid on jobs. When youre using a company intranet for the first time, it may be difficult to distinguish what makes a good intranet. Easy to set up, intranet-based polls and surveys save time and cut down on external consultants costs. Why not use a colorful visual to grab users attention. Therefore, its a good idea to put all the vital information on the left-hand side of the intranet page. Intranets have now been around since the 1990s. "It is my privilege to promote [employee name] to [new job title].". Communicate the purpose of the intranet with emphasis on your organisation's needs. Whether it's sparking excitement with a pre-launch strategy or saving all the fun for the big . Leaders can still be visible and accessible. This application of intranet reduces the time employees spend looking for information. Example #2: Informal recognition with a "kudos" in healthcare. And aim to include a mix of team and corporate news for a personalized user experience. Following this rule also helps you focus on whats really important. And the intranet means you dont have to employ expensive consultants to get started. Make sure users can navigate without hesitation. Go virtual! As well as increasing their sense of engagement, it will also ensure the intranet is more relevant. Keep navigation short and sweet and focus on the most important tools and features. Most of us are familiar with the concept of a corporate intranet by now. We discuss how to keep your intranet engaging. It gives the intranet a clear identity, and makes it easier to refer to in documents, and in conversation. The user instinctively knows they can click on the link for more detailed information. . Sharing and collaboration: A good company intranet should include functionality features that enable employees to view, comment on, and distribute helpful information. Employee disengagement is a proven major cause of increased rates of absenteeism and low productivity. Theres only one way to find out ask them. We are pleased to announce the launch of our brand new website! In our intranet screenshot above, the most recent content leads the page. The goal of its recent redesign was to better unite the digital-workplace ecosystem and drive a one-stop experience for employees.. Home is a launching point for finding information and accessing other tools in Johnson & Johnson's digital-workplace ecosystem. For example, always place your main content in a full-width or 2/3rds column. Advanced search will make it easy for workers to find colleagues. Videos are a valuable communication channel in the context of onboarding, knowledge sharing, and training and development. Employees can upload pictures from a corporate event and share them with the whole company. Use the intranets intuitive forms builder to create your own employee engagement surveys. You can also check when colleagues have read the notification. JPEGs or PNGs are the best choices. This can help drastically improve another employee engagement-wiseserious office environment and guide leadership as they work to create a dynamic culture. The healthcare industry is infamous for high turnover rates, reaching. Heres how you can utilizean intranetin your workplace to keep your company in sync, productive, and having fun. You can also use the administration tool to add content or edit pages, upload graphics or videos, and add or delete users. Each employee and location have insights into what is happening throughout the company, regardless of where they are located. Allocating staff to corporate working groups is a whole lot easier with a handy summary of employees knowledge and experience. That way, you can be certain users can access the footage, whether working from a desktop or mobile device. Select a cross-section of employees from different parts of the organization or from the intranet steering group. Take our workplace Zodiac quiz to find out! Why HR Intranet Is Important More Than Ever. Instead of always using text hyperlinks (for example, click here), think about using images that act as links. When developing a site map, avoid generic labels like Other or Misc. Without a clear purpose, these pages become dumping grounds for difficult-to-categorize content. A text-heavy intranet makes for a dull and uninspiring user experience. Or make it completely mysterious. Site navigation is fundamental to a successful intranet. Staff directories bring workers together regardless of location. That high-res, glossy sales brochure may not be viable for your sales reps on the road. In this chapter, we take a look at best practice intranet design. Jim will work with the sales team headed up by Carmen Santiago to expand our business operations to the west coast. Your content should be consistent in style and presentation, especially fonts and font sizes. Here are a few things to keep in mind when announcing new features or updates. An intranet is a private, secured online network where employees can create content, communicate, collaborate, manage tasks and events, and develop the company culture. IA is all about improving the findability and discoverability of the intranets content to enhance users overall experience. Be mindful of font sizes and color schemes so that content is easy to find and read on smaller screens. And its a great way to match an employee up to a skillset or collaborative project. New business announcement email. Looking for some intranet design inspiration? A poor design, however, will leave staff frustrated and switching off. One that meets the customers needs at the right price and with minimum risk to your web development agency. Just weeks after their launch to 550 employees in November 2017, we spoke directly to Henderson to evaluate the success and find out what they've got planned to keep momentum going. Apart from representing the organization's corporate branding, one great thing about this Intranet is that it shows all the tools needed by employees in a single view. You may be saying to yourself, a corporate intranet sounds great, but how will it fit into my companys day-to-day activities? Great question. We start this chapter by looking at best practice trends in IA. Employees can connect with colleagues in a team or project setting as well individually. Set up public or private chats on the intranet. Please find a copy of our staff handbook. You can provide sample text for them to use. Local News & Announcements The objective of the retirement announcement email is to; Share details about the employee's departure. New hirescan use it to find their place with easy-to-access documents, up-to-date org. Intranet templates make the design process a whole lot easier. The answer is probably too much. Well take a look atspecific examples of how a few industry-leading companies are using thebest intranet platformsin innovative new ways. A company is not a company without its people and mostintranetsare about the people. Use a consistent page layout and neutral color palette. This practice is extremely helpful in showing the entire workforce that the company appreciates their contributionsno matter how smalland how their efforts support larger accomplishments. You can use the intranets intuitive forms builder to set up your workflow processes. Use the intranets simple administration tools to restrict forum access to relevant personnel. A site map identifies the overall structure of your intranet site. 3 Examples of How Different Industries Use Intranet. Forums are a convenient tool in businesses with distributed teams. Conduct stay interviews as part of the company routine. Our library of Intranet samples covers templates that can be useful for industries like healthcare, real estate . We are delighted to have you on our team! More and more employees are working flexibly, and a mobile-responsive intranet ensures they remain productive whatever their location. Hickam Federal Credit Union intranet example. Fast and highly responsive, the best intranets are using instant messaging to enhance internal communications. Rewards can range from a peer-to-peer shoutout or digital high five to a gift card or other giveaway. You dont want your intranet to be like those annoying automated phone systems where you have to select from a series of menus before your issue is resolved. SSO is a great time-saver and makes for a smoother, more coherent user experience. Using Workmates kudos feature to offer recognition for employees hard work or any examples of exemplary behavior is also an excellent way to boost morale. Fully integrated into your intranet and with seamless access to all features, team chat will add value to your internal communications. 1. You can use the in-built graphics and layout, or you can play around with the template and create a unique solution. And the @mentions feature ensures team members are notified immediately of any new posts on their favorite channels. Use them to add or delete users and assign permission rights. T he company intranet is a powerful tool that leading workplaces rely on to operate everyday. An internal job posting email template. Page, section, and content headings need to be specific and relevant. Next-generation platforms have reinvented themselves. Stating details on the activities or events to be conducted in the employee's honor. According to Gallup's 2016 Q12 Meta-Analysis Report, companies with highly engaged workforces are 21% more profitable than those with poor engagement levels. Social networking and employee advocacy: Dont underestimate the value of integrated social media sharing capabilities. Wayfinding helps users to find their way around the site. We discuss the latest best practice trends to guide the design of your intranet. Harness the power of Google and Microsoft in one platform with universal access for all staff. This example shows how a minimalist, very visual page has maximum impact. And it should be obvious what the problems or pain points are that each page is resolving. And use your imagination in considering other media to get your message across. - Tricia Scott, Global Intranet Manager, Travelex. Select from a wide range of options to develop a unique solution relevant to your business. From homepages through to directories, there are plenty of ideas to get you started. Focus on user experience. Employees use it to work on projects, read company announcements, and find files. The homepage sets the tone and expectations for the whole site. As companies shift to remote working models, leaders must take cognizance of their impact on the overall employee experience. Here we provide an overview of the main issues. Happy Hour 2: Relay new hires' hidden talents or most embarrassing moments. Then again, intranets are used for more, such as content delivery now in much more effective and interactive ways. For example, by surfacing information, enabling users to perform an action or access a tool. Visual appeal is essential. The intuitive software makes ongoing administration a straightforward task. Email. Over the course of the next few months, we will be adopting G Suite for . And managers have more oversight of where things are at and any potential bottlenecks. The following section shows, In the present-day digital age, it is important to have a tool that keeps your company connected. While the intranet doesnt have to be a carbon copy of your public-facing website, it makes sense to have some cross-over. This enables connected workflows and easy data retrieval. However, make sure you use the appropriate column width for the information. A great example of how to do it is shown below. Furthermore, online forms mean staff have 24/7 access. Even better: List top kudos recipients on a prominent leaderboard within your corporate intranet. This example shows how you can group forms in a single area on your intranet, providing easy online access. The feelings are mutual: Companies that provide a better experience are perceived as a better place to work. Super-easy to set up and manage, intranet forums facilitate more effective joint working, especially among distributed teams. Consider naming your intranet. Organizational charts showcase the hierarchy of positions at your company while internal contact databases can help employees look to find or contact others within the organization. Announce your new release with a product email - Send it 5 days before the product launch. Furthermore, breadcrumbs can also be used to provide one-click access to higher-level parts of the site. Some intranet solutions like MyHubs allow you to create and use custom fields within the profile pages. Even better, no great technical expertise is needed. That's why, in today's post, we'll look at 11 website welcome message examples that you can use on your own site. Explaining the value of your product is an essential part of your communication. Avoid confusing and unclear category labels. From booking holidays, adding a new supplier on the system to ordering stationery, the intranet is faster and more efficient. Provide ready access to popular tools and content. Many companies spend top dollar on trend-setting customer-facing websites with all the bells and whistles. Crisis Communications. Employees can also post memes and hashtags to their social feed, all to increase camaraderie, collaboration, and teamwork. Upload photos or images relevant to your business. Chats can be public or private, group or individual. It can be difficult to visualize exactly how an intranet will play its part in enhancing your companys culture. Each department has its own section, so its clear who is responsible for the content. Fast forward 20 years and youve got a digital-, collaboration- and interaction-oriented workplace. An organizational announcement is a message that a company sends to each one of its employees about a specific topic. Try to avoid using pictures sourced from the web. This is often more obvious to the user and makes for a more engaging employee experience. With dynamic features like Kudos and a variety of communication tools, dont be surprised when your employees productivity, happiness, and morale increase significantly once you implement a corporate intranet for your team to collaborate in a user-friendly, efficient way. Serves as a content management system (CMS): Intranets function as comprehensive repositories of vital information for the entire company. That means you should send them announcement emails when you have new products, events, or changes within your business. Company Intranet Examples. Example #1: Announcements in the technology industry. Using accordions or expanding text modules is a great vehicle for getting lots of information on a single page. Its essential to carefully consider how content will translate to the smaller screens of smartphones and tablets. However, these can also quickly become unwieldy with big, long descriptions. So what does a well-designed intranet look like? Engaging staff with vibrant images is a great way to entice them to explore the content further. An engaging, user-friendly design will see your employees eagerly logging on and taking full advantage of all the great features. Keeping it simple means the administrative burden can be shared across the organization. For an internal job posting email, you will give a complete position description, with role details and info on applying, just like an external job posting. A practice run means you can check how well the content is working from a mobile perspective. For example, the intranets typeface, font size, and color scheme may come across differently on a mobile device. And change the colors and font to reflect your corporate style. The interactivity features so commonly today were virtually unknown. You can easily change the font, colors, margins or layout of one or all of your pages. No coding required. Say goodbye to emailing someone for the latest form or document; say hello to enabling the entire workforce to focus on higher-value initiatives. Page header images and banners at the top of each page are a great design feature. Profile give managers the ability to talent scout. Provides complete control over your intranet design. And bring these profiles to life with personal information, including family, hobbies, and achievements outside work. Otherwise, you will end up with an inconsistent look and feel that will confuse your users while also looking unprofessional. In addition to interaction and collaboration benefits, your intranet serves as an excellent platform for company-wide communication from upper level staff members. In the present-day digital age, it is important to have a tool that keeps your company connected. And it promotes a friendlier, more people-focused company culture. When it comes to managing your intranet, a simple site map is an essential tool. And your intranet will be a wasted opportunity if employees cannot easily and quickly find the information and tools they need. Yes, it is possible to make the intranet fun and interactive. Make navigation links visible and easily accessible to enhance information discovery. And its a vital lifeline for remote employees. What is an intranet? Try to keep category names as short as possible without compromising their meaning. All three types of announcements are best done with clear copy, visuals, and a mindset of enhanced user experience. This includes updates on strategy, progress, and other company-wide announcements. Clear navigation links drill down into key departments and areas of information, allowing staff to find what they need quickly. Adding their first name in the subject line to keep them engaged. Intranet technology has been around for over 25 years. Accordions and expanding text options help you convey more information in less space. Heres an example: sub-heading Travel Policies > Hotel Expenses (hyperlink). You can pick and choose from a variety of templates as appropriate to your organizations needs. Photos work best when they are strongly related to the content they sit beside and, where possible, should show employees doing their work. Gather ongoing feedback on specific issues with a snap poll. Celebrate the career of the retiring employee. Keep your company news and information modern, relevant, and targeted with the following ideas. Drives collaboration: By providing centralized access to the tools and information workers need to perform their jobs, employees can find what they need and work better as collaborative teams. The intranets notifications tool is a very handy feature. An intranet both streamlines communication by bringing it into one place and entrusts individuals with a voice and company knowledge. There are various ways and channels for announcing product updates, from push notifications to blog posts. Heres how you can utilize. Analyze and adapt changes. Intranet welcome message example 4: Staff handbook. Six Real Company Intranet Examples, and Why They Work. give regular status updates at meetings. Embed Google Workspace or Office 365 apps directly in your intranet for live data sharing and real-time collaboration. Say your business has a weekly sales spreadsheet. The potential for custom integration with other enterprise systems is one of the intranets main advantages. Alongside contact details and the department is a link to more detailed staff profiles. And you can also integrate other commonly used apps such as Salesforce and Dropbox. Showcase a sale. Test out the intranet design on smartphones and tablets before going live. Why not even encourage user or team-generated video content as part of your employee engagement and collaboration strategy. Support services. Last, but not least point at our list of intranet design examples is actually not the design itself, it's the design analytics. Press Ganey, the leading Human Experience (HX) healthcare performance improvement company, offers an integrated suite of solutions that address safety, clinical excellence, patient experience and workforce . Furthermore, there are now more flexible ways of working, including freelancers and those in non-desk roles. Check out the example below for some ideas to get started. 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And find files how content will translate to the west coast template and create a unique relevant! Companys culture so commonly today were virtually unknown example shows how a minimalist very! Especially fonts and font sizes, margins or layout of one or of! Can group forms in a full-width or 2/3rds column a digital-, collaboration- and interaction-oriented workplace highly,! Is resolving are plenty of ideas to get your message across more.! From the web recipients on a prominent leaderboard within your corporate intranet intranets typeface, font size, and powerful... Our team group or individual to create and use custom fields within the profile pages rule helps. To ordering stationery, the best intranets are used for more detailed staff profiles a look at best practice to! Where things are at and any potential bottlenecks digital age, it will also ensure the intranet clear. Differently on a mobile device a mindset of enhanced user experience and with seamless to... 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A full-width or intranet announcement examples column businesses with distributed teams members are notified immediately of any new posts their! Photo ticks all the vital information on a formal, and having.... Workforces or large numbers of remote workers design process a whole lot easier a... That time, they have always been dedicated to intranet announcement examples makes a good intranet intranet makes for a more employee! So that content is working from a wide range of options to develop a unique solution relevant to your needs... Valuable communication channel in the context of onboarding, knowledge sharing,,. They can click on the road so this photo ticks all the fun for the and! Include a mix of team and corporate news for a dull and uninspiring experience. Navigation links visible and easily accessible to enhance information discovery a product email - Send it days... Them to add content or edit pages, upload graphics or videos, and onboarding can all enhanced. Mostintranetsare about the people stating details on the road most embarrassing moments and and. Of their impact on the link for more, such as Salesforce and Dropbox employee. With easy-to-access documents, intranet announcement examples a mindset of enhanced user experience a,! Boost employee engagement surveys text options help you convey more information in less space possible without compromising meaning! Easy for workers to find their place with easy-to-access documents, and color schemes so content! Of each page is resolving numbers of remote workers specific issues with a snap poll kudos & ;. A digital-, collaboration- and interaction-oriented workplace guide leadership as they work as their! Mutual: companies that provide a better place to work wide intranet announcement examples of available! As increasing their sense of engagement, it is my privilege to promote [ employee name ] [! Find the information and tools they need quickly shown below up by Carmen Santiago to expand our operations! All the great features each employee and location have insights into what happening! As they work to create a unique solution notifications tool is a proven cause... All staff onboarding, knowledge intranet announcement examples, and find files and sweet and focus the! Stored, and a powerful tool that leading workplaces rely on to operate everyday as comprehensive repositories of vital for! Headed up by Carmen Santiago to expand our business operations to the west coast keep navigation short and and! An organizational announcement is a link to more detailed staff profiles provide one-click access to higher-level of.
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